Industry: Trading
Location: Schaumberg
Salary: $20~$21/Hour
Visa Sponsor: No
Language: English: Native Level
Detail: Job title: Administrative Assistant (Temp-to-Hire)
Department: Business Department
Status: Non Exempt, Full time
Reports to: Manager
Salary: $20~$21/hour
Working hours: 9 am to 5pm from Mon to Fri (1hour unpaid break) with overtime
Start Date: ASAP (Temp for first 3 months and converted to hire based on performance)
Work Location: Office/Warehouse(Office space) Hybrid – IL (Office for 5 days from Mon to Fri for first 3 months, then Hybrid)
Position Summary
Reporting to the Manager, Administrative Assistant will be responsible for inputting sales orders and client information into our personalized company’s system, arranging the shipments, placing orders to vendors and following up with clients on past due orders while working closely with the accounting department.
Role Priorities
Understand the products and answer client questions pertaining to cost, shipping and the delivery process.
Navigate and utilize company’s system for all client orders.
Office logistics liaison
Work closely with the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.
Performance Requirements
Assist Manager for office logistics
Create vouchers for Accounts Receivable and Accounts Payable in company’s system
Create shipping documents and inputting data into company system for the shipments to customers
Make entry for incoming and outgoing shipments information into our company system
Update the data in control book to utilize Robotic process automation (RPA) for payment request
Monitor customer’s portal to arrange the shipments to the customers
Maintain trusting relationships with suppliers, customers and colleagues
Optimize the customer experience through personalized service
Work closely with warehouse department for daily shipments
Manage Inventory counts of warehouse based on receiving and delivery process
Respond to customer queries effectively & efficiently, acting with urgency to deliver results
Organize documents
Preferred Skills, Experience and Educational Requirements
Minimum Experience:
Review and enter data
Attention to detail
Excellent communication skills
Excellent verbal and written skills
Cross-reference data accurately
Excellent organizational skills
Works well independently and with a team
Specific Skill Requirements:
Excellent English verbal and written communication skills
Learn and utilize company system daily
Basic knowledge of Microsoft Word, Excel, Word and Outlook
At least 1 year work experience for logistics administrative job
Educational Requirements:
High School Diploma
Preferred Skills and Experience
Bachelor’s Degree
Advanced Excel skills
Build and maintain relationships
Bilingual (English/Japanese) preferred
Knowledge of importing and exporting terminology
Benefit: 401K, Health insurance(Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays
*Not eligible for benefit during temorary period (about 3 months)
