Industry: Trading
Location: Midtown, NY
Salary: $60k-$65k
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Title: Administrative Coordinator
Department: Corporate Planning (Secretary Office)
Industry: Trading
Location: NYC
Salary: $60k-$65k
FLSA Status: Full-Time, Non Exempt
Hours: 9am-5pm (Lunch 1hr)
SUMMARY OF POSITION:
This position is responsible for providing secretarial and administrative support primarily
to the executive officers and senior vice presidents. In addition, this position will provide
administrative support to Corporate Planning Department as well as support to company
events.
ESSENTIAL FUNCTIONS:
■ Provide advanced, bi-lingual secretarial support by maintaining schedules, making
appointments, making travel and entertainment arrangements, processing expenses
and coordinating guests’ registrations and communicate schedule to all parties
involved.
■ Prepare or complete various reports, presentations, surveys and correspondences of
a moderately complex and confidential nature.
■ Answer and screen telephone calls, handle inquires, take messages and route calls
to the appropriate persons and respond to requests for information.
■ Monitor and check the miscellaneous ledger and investigate entries as needed.
■ Assist in coordinating board/executive/management meetings by checking
participating board members/executives’ schedule, arranging refreshments for the
meeting, organizing business dinner and a reception, booking hotels and limo/car
services for participants, and preparing meeting documents.
■ Fill in to support Executive Assistant’s tasks during other administrative coordinators.
■ Order and maintain office supplies, maintain files, answer routine correspondence and
respond to requests for information.
■ Contributes to team efforts by accomplishing related results as needed.
■ In terms of administration at Corporate Planning, issuing invoices of IGS, Insurance,
applying new access to BMS by SIMS and E-kessai by SWIFT, forwarding the news
letter or other news, amortizing the prepaid expenses manually, making AP or AR
monthly.
■ Support several events hosted by SCA, like reception of VIP from HQ, Advisory Board
meeting, regional manager meeting and etc.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
• Strong verbal and written communication skills, plus ability to interact with all levels
of management in a fast-paced environment.
• Fluency in Japanese and English: speak/read/write.
• Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel,
and Microsoft PowerPoint).
• Demonstrate a cooperative attitude, interpersonal and communication skills with
clients and coworkers.
• Demonstrate flexibility and the ability to work as a member of
a team. Good decision making and problem-solving skills.
• Good analytical skills with attention to detail and accuracy
required. Ability to work on multiple projects simultaneously
required.
