Industry: Trading
Location: Schaumberg
Salary: $20~$25/Hour
Visa Sponsor: No
Language: English: Business Level
Detail: Japanese company is seeking an Administrative Assistant.
Position Title: Administrative Assistant
Department: HR/Benefit Dept.
Status: Non Exempt, Full time
Reports To: Manager
Salary $20~$25/hour
Working hours 9 am to 5pm from Mon to Fri (1hour unpaid break)
Start Date ASAP
Location Office/Hybrid – IL
Position Summary
Reporting to the Manager, Administrative Assistant will be responsible for assisting benefits administration and communication of employee benefits programs.
Role Priorities
• Assist with benefits administration, which includes items such as new hire and termination paperwork/data entry, mail printing, update orientation materials for Health Insurance programs and 401K plan.
• Create and organize vouchers/files for HR/benefits documents to keep them in the company’s system.
Performance Requirements
• Assist employees in understanding and enrolling in benefit plans
• Ensure accurate and timely processing of benefit enrollments and changes
• Respond to employee inquiries regarding benefits
• Coordinate with insurance providers and 401K trustee to resolve any issues related to benefits
• Maintain employee benefits records and ensure their confidentiality
• Assist in benefits administration for health insurance plan, 401k and COBRA
• Entry Data for new hires, termination in all benefits plans
• Assist in the preparation of benefits-related reports and presentations for employees
• Reconcile monthly/quarterly benefits balance
• Process employee benefits invoices and receipts
• Provide administrative and clerical support to HR Dept
• Monitor back-office equipment and ensure everything is in perfect working order, and serve as liaison with service personnel when and if ever repairs are needed.
Preferred Skills, Experience and Educational Requirements
Minimum Experience:
• Review and input data in company’s system
• Proficiency in Microsoft Office Suite (Word, Excel Outlook)
• Strong organizational and time management skills
• Excellent verbal and written skills in English
• Handle confidential information with discretion
• Cross-reference data accurately
• Works well independently and with a team
• Strong attention to detail and ability to maintain accurate records
Educational Requirements:
• High School Diploma
• At least 1 year experience in an administrative Benefit role
Benefit :
401K, Health insurance(Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays
